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Date:  Feb 20, 2021
Location: 

Woodbridge, ON, CA

Operating Sector:  Urban Transportation Systems

Document Control Coordinator

At Aecon, we’re building the future and our people are at the heart of everything we do. We're always looking for exceptional talent to work on our exciting and ever-expanding project portfolios. We are focused on being the #1 Canadian Infrastructure Company and the first choice employer in our industry.

 

 

Position Overview
Want to work at Aecon? Aecon is well-positioned in the Canadian marketplace as an industry leader in the development and construction of infrastructure. We have a roster of ongoing major projects here and abroad, record backlog diversified across multiple sectors and duration, and a robust pipeline of future project pursuits. We are in a strong market position, but we are ultimately aiming higher.

Aecon is currently seeking a Document Control Coordinator to join the Finch West LRT Project- a transformative transit infrastructure system for the Toronto Area. Reporting to the Document Control Manager, the Document Control Coordinator is responsible for the processing, issuing, reproduction and filing of engineering and construction documents to ensure accuracy and timeliness.

 

Key Responsibilities

Document Control System

  • Identifies and escalates processing or other system issues to the Document Control Manager in a timely manner
  • Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions


Reporting

  • Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish
  • Assists project teams with creating and developing reports in EDMS system (Aconex)
  • Using Aconex, assists in the preparation of the end of project report 
  • Using Aconex, assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals
  • Using Aconex, assists in maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle


Documentation

  • With the team, ensures the receipt, capture, control and access of all project documents
  • Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.  
  • Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the both the project and client EDMS (Aconex/Unifier) systems in accordance with procedures and requirements for metadata for reporting/auditing
  •  Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
  • Working with the Document Control Manager, assist with post-construction document archival / retention including as per Project Agreement specifications

 

Required Knowledge and Knowledge

  • Post-secondary education – Bachelor’s Degree or College Diploma preferred, or equivalent experience
  • A minimum of 5  years document control experience in a construction project/site environment
  • Must have great time management
  • Prior experience using electronic document management (Aconex and/or Unifier preferred) as well as in processing both design and vendor documentation
  • Proficient in electronic file management (e.g. Explorer and WinZip)
  • Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
  • Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, Powerpoint
  • Ability to accurately and efficiently setup, create and maintain documentation metadata
  • Ability to interpret and implement process, procedures, workflows and standards
  • Ability to document work tasks (work instructions)
  • Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
  • Excellent written and verbal communication skills
  • Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment
  • Familiar with EDMS systems such as Aconex and/or Unifier

 

 

Aecon has every intention of fostering diversity within and across our organization. We welcome those who would contribute to the further diversification of our staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

 

If you require accommodation during any step of the application process please click here.